The intuitive and flexible user interface can be adapted to meet all requirements. one2edit™ offers a role-specific display with an interface that only features the relevant functions for each specific user. This gives users a simple and fast introduction to one2edit™, while increasing acceptance levels and raising the degree of use – which eliminates the need for training in the majority of cases.
Access rights and user roles can be freely defined and allocated quickly and simply through group structures. one2edit™ can be set up to reflect multiple internal and external organizational structures. You can also manage the specific content each user is able to access, as well as defining every individual user’s role within each workflow and deciding which tools and formatting options for editing documents are made available.
Make content elements available to be edited by a group of users by moving them into ContentGroups using the drag and drop function. Create multiple ContentGroups to distribute content to various teams or individuals (e.g. copywriting, image editing etc.) or withdraw selected content from the editing process simply by not allocating it to any of your ContentGroups. one2edit™ can even allocate most content automatically as soon as you import the InDesign document.
The detailed options and settings for rights and roles provide a secure and efficient way of working, even for less-experienced users.
The one2edit™ brand design framework can be set up with just a few clicks. You can generate templates that reflect your choices about which formatting options to make available for your users. Each user can then choose from your library of templates based on their access rights. It’s also easy to create self-service functions for actions like setting the font size or character spacing – using slider controls that are configured in line with your preferences for the minimum and maximum values.
You can also make additional design options available for any users who need them. one2edit™ features all of the InDesign formatting options for text and images. You decide what makes sense and what’s allowed. You can set company-wide standards and define any exceptions with fully-individualized design rules whenever necessary.
Once you’ve saved your brand design rules, you can reuse them and assign them to projects easily using the drag and drop function. Any changes to saved rules will automatically be applied to any templates that use this rule. Design rules can be applied to an entire document or to individual elements of a document. This granular management of rules opens up the maximum amount of flexibility and ensures compliance with your corporate design guidelines – with a minimum amount of effort.
Brand templates within one2edit™ give users the freedom to adapt documents to meet their preferences – while always staying within the design guidelines. These guidelines operate in the background to ensure users don’t get overwhelmed by endless possibilities and prevent them from formatting documents in ways that are not aligned with your brand identity.
You can create self-service functions for adapting communications material like posters, flyers, invitations or business cards quickly and easily. Your company’s employees can adapt materials to meet their specific needs – within the limits of your pre-defined brand design rules. They can then download their design as a production-ready PDF. Of course, you can also define other workflows that send documents to be printed or that require users to begin an approval process.
The one2edit™ brand templates make it easier and faster than ever to adapt documents for different requirements – with no need for InDesign skills or external service providers. And they also make sure that everything is created in line with your brand design guidelines, without creating stress for your employees.
one2edit™ follows a consistent, best-of-breed approach that gives you the power to connect one2edit™ with as many other systems as necessary. Choose the best solution, continue using your existing systems and achieve end-to-end processes along the entire content management value chain – from supply through to distribution.
Alongside these two programming interfaces, you can also access a variety of standard interfaces for a seamless and deep integration with leading systems.
Using our File Client creates a seamless and user-friendly connection with the desktop workspaces of creative teams. This enables them to open, edit and save InDesign files with a simple double-click, just like they can on a local hard drive – without any need for uploading or downloading.
Standard Single-Sign-On (SSO) processes are available to support the integration of portal solutions like brand management portals, marketing platforms or intranet channels. Simply connect your company directory via LDAP. one2edit™ takes on your groups, roles and user rights – and then allocates the specific attributes of one2edit™ that are necessary for efficient collaboration, even in complex organizational structures.
Files within the BRANDGUARDIAN® CoFS aren’t constantly copied from A to B and back again – unlike the synchronization processes from well-known cloud providers. CoFS offers a real-time approach that all users can access just like a shared hard-drive on a common network. This means everybody can immediately see when a file is changed or a new file is added. This is a stark contrast to conventional systems that require users to wait for synchronization to be completed.
All saved files can be protected using AES 256-bit encryption that provides the maximum level of security when your files are transported from one saved location to another. Files are automatically encrypted if you choose to store them in cloud storage solutions like Amazon Web Service or Microsoft Azure.
CoFS makes transferring files easier and simpler than ever. It can be integrated into file systems from Windows and macOS seamlessly so your employees and partners can carry on working in the same way they always have – but better.
The integrated one2edit™ workflow engine can be used to create editing, feedback and approval processes quickly and simply using the drag and drop function. There’s no limit to the number of process steps or participants involved. You can set up automatic notifications to be sent when a process step is completed, activate interactions with other systems via web-services and follow the progress in the project overview.
User rights can be based on roles and job assignments – and can be adapted for each individual project. External and internal users worldwide are able to work together through their browser. Each user has a personalized list of tasks, while the project manager can follow all activities in the project overview. This makes localization and adaptation of communications materials an efficient and transparent process.
There’s no need to create complicated workflows or business process notations, and no need for programming skills or training activities. Our workflow engine is built to meet real-world needs and makes it possible to create processes quickly – and adapt them just as fast if necessary. Workflows enable you to automate processes by offering a wide range of export functions and possibilities to communicate with other systems. You can also save workflows and reuse them as templates. This gives you the power to standardize your processes using the one2edit™ workflow engine without having to give up your agility.