Technical Data Sheets / BRANDGUARDIAN

Efficiently deliver legal and brand-compliant technical data sheets and instructions in multiple languages

In many industries such as mechanical engineering, pharmaceuticals or chemicals, the quality of technical data sheets or instructions is not a nice-to-have, but an essential safety requirement. With the support of one2edit™ you can automate many process flows and thus achieve substantial savings.

Technical data sheets, product instructions or even spare parts catalogs contain detailed information on product features, ingredients or standards, as well as assembly or usage information, application examples, technical graphics, diagrams etc. In practice, data from various sources flow together during the creation process, which a graphic designer consolidates in an InDesign in the corporate design. The process and the transfer of the data into InDesign requires special precision, because an incorrect product application in mechanical engineering or an incorrect warehousing of chemical products can not only lead to legal consequences, but can also be life-threatening. Therefore, the technical documents and instructions must not only be flawless, in terms of corporate design, but above all in terms of content - and in all languages!


CHALLENGE

  • How can the creation process of technical documents be more efficient, with fewer process steps, less copy & paste and less dependence on the graphic designer?
  • How can I react quickly to the changes (for example, from the EU regulations) and adapt dozens of documents accordingly? 
  • How can the translation of product documents into any language, taking into account the country-specific standards and guidelines, be faster, cheaper, easier?

These are common issues that product managers face when creating and rolling out technical data sheets, operating and user manuals, user guides, spare parts catalogs, or service documents. The answer is obvious: with the right software, many processes can be automated. And such a modern solution has been offered by BRANDGUARDIAN for almost 20 years. 



SOLUTION

one2edit™ brings together all the stakeholders required to create, edit, update and translate user manuals, technical data sheets, various instructions, etc. in a browser-based interface that is intuitive for everyone. Technical writers and illustrators, design and publishing experts, translators, and of course product managers can work collaboratively on documents in a customized process free from the restrictions associated with InDesign. With the flexible drag & drop workflows, internal as well as external process participants can be integrated at the push of a button. 

No programming skills, no time-consuming PDF corrections, no e-mail ping-pong - and for editors, reviewers and translators, no knowledge of InDesign®, is required. This results in enormous time savings and frees you up to focus on other tasks. 

Professional design and secure production

one2edit™ makes professional design according to your brand specifications very easy. Once brand-compliant, InDesign templates are stored in one2edit™ and can be filled with new data at any time, either manually or automatically through links. This means that even complex datasets from the PIM, SAP or linked Excel tables can be incorporated. One push of a button and even large, complex documents are safely created. You can also have entire sections of text replaced automatically. one2edit™ gives you the option of creating any number of versions (e.g. for languages) from a master document and also updating them automatically in accordance with the rules. Everything happens in the browser. In the preview, you see 100% of the document that will go to print. What you see is what you print!

Multilingual product information with consistent terminology

You also benefit from consistent terminology in all translations! The translation memory integrated in one2edit™ ensures that technical terms you select can be saved in the system and reused. You can use free, integrated translation services from Microsoft, Google or DeepL or professional translation software such as SDL Trados, MemoQ and Across.


RELEVANT FUNCTIONS AND MODULES

DaDataSources makes it possible to link one or more data source (e.g. Excel, MySQL) to InDesign documents in one2edit™ and import data into any segment of a text or table cell. This means that all process participants work as usual with their Excel spreadsheets or databases and do not have to enter the InDesign world. Data Sources significantly reduces the probability of errors when updating data.


one2edit™ is based on the industry-standard Adobe InDesign® server technology. Unlike other products, it does not convert InDesign documents into another format during the editing process. one2edit™ manages the InDesign server remotely, transferring your inputs and changes without any losses.

Thanks to its real WYSIWYG processing, this method makes your tasks more straightforward. On top of this, all InDesign functions can be used and retained, including anchored objects, inline graphics and textbox chains that cover several pages. This is particularly valuable for complex layouts or very large documents.

You can check your documents out of the process at any time and edit them in the desktop version of InDesign because one2edit™ works without converting InDesign formats. This means your agency can make changes to the layout and then check the document in again – without loss and without risks.

.

one2edit™ follows a consistent, best-of-breed approach that gives you the power to connect with as many other systems as necessary. Choose the best solution, continue using your existing systems and achieve end-to-end processes along the entire content management value chain – from supply through to distribution.

one2edit™ offers a comprehensive and powerful RESTful server API (programming interface) as well as a JavaScript Client API for interactions with programs on workplace computers or special adaptations of the one2edit™ user interface.

Alongside these two programming interfaces, you can also access a variety of standard interfaces for a seamless and deep integration with leading systems.

Using our File Client creates a seamless and user-friendly connection with the desktop workspaces of creative teams. This enables them to open, edit and save InDesign files with a simple double-click, just like they can on a local hard drive – without any need for uploading or downloading.

Standard Single-Sign-On (SSO) processes are available to support the integration of portal solutions like brand management portals, marketing platforms or intranet channels. Simply connect your company directory via LDAP. one2edit™ takes on your groups, roles and user rights – and then allocates the specific attributes of one2edit™ that are necessary for efficient collaboration, even in complex organizational structures.

one2edit™ offers an integrated translation memory that can support the localization of media by performing pre-translations automatically. It’s also possible to create a smooth connection between the translation memory and existing translation systems like SDL|Trados, MemoQ or Across. You have the freedom to define workflows that include using machine translation through Google or Microsoft Services – and you can also involve human translators in the process.

The possibilities for creating efficient and smooth processes for localization using one2edit™ are almost unlimited. You can set your own rules for segmentation or use preconfigured standards for common systems. And you can decide whether the integrated spelling and grammar correction system uses an existing dictionary or works with your own dictionary. 

The WYSIWYG preview gives you the right context for translations while also showing whether the translated text fits into the layout. If space gets tight, one2edit™ offers you alternatives that can help save room – from font sizes through to character and line spacing, and many others.

With one2edit™, you can start the localization process before the document design has been finalized. Design developments and changes to the master document can be integrated into all language versions simply and easily. The dynamic connection between the master layout and the versions for different countries or languages makes it possible to save a significant amount of time compared to conventional approaches.

The integrated one2edit™ workflow engine can be used to create editing, feedback and approval processes quickly and simply using the drag and drop function. There’s no limit to the number of process steps or participants involved. You can set up automatic notifications to be sent when a process step is completed, activate interactions with other systems via web-services and follow the progress in the project overview. 

User rights can be based on roles and job assignments – and can be adapted for each individual project. External and internal users worldwide are able to work together through their browser. Each user has a personalized list of tasks, while the project manager can follow all activities in the project overview. This makes localization and adaptation of communications materials an efficient and transparent process.

There’s no need to create complicated workflows or business process notations, and no need for programming skills or training activities. Our workflow engine is built to meet real-world needs and makes it possible to create processes quickly – and adapt them just as fast if necessary. Workflows enable you to automate processes by offering a wide range of export functions and possibilities to communicate with other systems. You can also save workflows and reuse them as templates. This gives you the power to standardize your processes using the one2edit™ workflow engine without losing your agility.

All changes to a document are logged by one2edit™. This means they can be accessed through the document history. The User who made the change is identified and the changes can be reversed if necessary.

The comprehensive range of filter options and integrated full-text search function make it possible to find what you’re looking for quickly. With just one double-click, one2edit™ shows you the exact position within the WYSIWYG editor.

The history can be exported and archived outside of one2edit™.


With one2edit™ you save time & reduce costs through:

  • Easy collaboration with multiple stakeholders on professionally designed templates
  • Customizable workflows for efficient collaboration
  • Efficient pre-translations of technical documents
  • Automated updating of content (text and tables) through integration wit a variety of data sources such as Excel, SAP or PIM
  • Comprehensive control over all content, languages and document versions

YOUR BENEFITS

OTHER USE CASES